When You Should Consider Replacing Your Office Printer

When You Should Consider Replacing Your Office Printer

A good printer is essential to just about every office environment in the world. Whether you use it constantly or just a few times a month, holding on to an old printer can actually end up costing you a significant amount of money and time. If you're on the fence about replacing your printer, this article might just convince you.

What's "Old" for A Printer?

Generally, any printer more than 4-5 years old is on the verge of being replaced. That's because, even if you don't need a printer with the new features that are now available, printers decrease in efficiency overtime. It also becomes more expensive to repair as your printer gets older, and the cost per page (CPP) will continuously go up as it gets more difficult to find OEM toner cartridges for your printer.

And, if you read this article, you know that using non-OEM toner cartridges can also cost you big time.

Even if you have a stock of toner and ink to last you for the next 5 years, there are some other considerations you will need to keep in mind when determining whether or not you should replace your printer. These things include:

  • How much does it cost to run? Estimate your CPP (Cost Per Page) and compare it to that of new printers. Would a new printer bring a significant long-term cost advantage?

  • How often does it need repair, and what's the average cost of repair? Consider that a new printer will not need repairs nearly as often, and the repairs will be automatically cheaper since it is a newer piece of equipment.

  • Does it have all the features you need? If you are considering adding on a scanner, copier, or another piece of equipment--or if you would benefit from doing so--it might be time to upgrade to a multi-function printer.

What's Your Budget?

This question deserves two answers. First, what is your budget to maintain your current printer? How much do you spend per page, and how much do you spend on an annual basis for toner and repairs?

Secondly, consider your budget for a new printer. Look for a piece in your price range and then compare its operation costs to that of your current printer. Keep in mind that a new printer will likely not need repairs for quite some time, and the fact that it will have a new manufacturer warranty for however many months/years.

Final considerations include the wattage of your current printer. Energy consumption has a big price tag, and little things (like keeping old equipment around) that might seem like they're saving you from forking up hundreds of dollars could actually be costing you thousands in the long run.

If you're still unsure about what the best decision is for your business, take a few minutes to sit down and run the numbers. The facts will likely show that your outdated printer is in need of a replacement.